Webb Fontaine Group

Côte d’Ivoire Single Window for Trade

Webb Fontaine operates a unique model of Electronic Single Window for Trade, in close cooperation with Côte d’Ivoire Customs. The Trade Portal offers a wide range of services for companies, declarants, commercial banks, carriers, shipping agents and regulatory agencies.

Thanks to the company’s innovative technology, the Trade Portal offers several modules, including a web based user interface which acts as an interactive client of AsycudaWorld for the capture, verification and submission of Customs declarations and manifests.

Côte d’Ivoire Single Window Trade Portal
(Guichet Unique du Commerce Extérieur or GUCE)

GUCE websiteWebb Fontaine implemented its web-based Trade Portal (www.guce.gouv.ci) in Côte d’Ivoire mid-2013. The portal is initially used by traders to key-in advance import/export information within an electronic document called TVF (Trade Virtual Folder).

For the majority of imports, the TVF is further exploited by the joint Webb Fontaine/ Customs Ruling Center to deliver a Final Classification and Valuation Report (FCVR) directly stored in AsycudaWorld (AW), Côte d’Ivoire Customs system (The local name for AsycudaWorld in Côte d’Ivoire is Sydam World (Système de Dédouanement Automatisé des Marchandises), and used by this system to control price value ranges.

Commercial banks use the TVF within the GUCE to endorse the settlement of each import; the Ministry of Commerce subsequently authorizes the overall transaction through the system.

 

MANIFEST OPERATIONS – July 2014

In July 2014, Webb Fontaine released the Manifest module of the GUCE currently used by all carriers to upload their XML manifests and register the same through the GUCE portal directly into AsycudaWorld. The facility also allows the amendments of waybills (e.g. excess and shortages) and automatically synchronizes the operations with the AW system.

The Port Authority IT systems, including the Port of Abidjan and the Port of San Pedro, automatically receive and integrate the manifests submitted by carriers.

List of manifests from the GUCE

List of manifests from the GUCE

DECLARATIONS PROCESSING – January 2015

The launch of the Declaration module on the 1st of January 2015 represented one of the major achievements of the GUCE : the system allows the capture, verification and assessment of Customs declarations online from the GUCE User Interface directly into AsycudaWorld; the GUCE front-end acts as a virtual client of AsycudaWorld (see Technology section at the bottom), reproduces all client controls and displays AW registration and assessment numbers as well as the selectivity channel upon assessment from the GUCE.

GUCE Declaration User Interface and pop-up message from AsycudaWorld following declaration assessment from the GUCE

GUCE Declaration User Interface and pop-up message from AsycudaWorld
following declaration assessment from the GUCE

During the “Verify” operation, the GUCE system retrieves all mandatory documents from AW taxation rules as well as the list of taxes.

Lists of errors from both GUCE and AsycudaWorld

Lists of errors from both GUCE and AsycudaWorld

List of taxes sent by AsycudaWorld upon “verify” and “assessment”

List of taxes sent by AsycudaWorld upon “verify” and “assessment”

The GUCE declaration module offers shorter response time during capture; the module also benefits from ergonomic features such as the automatic population of declaration data from TVF and FCVR documents.

GUCE repository/information is automatically synchronized with AW, integrating subsequent operations such as payment, rerouting, release order, etc. which are processed by Customs staff using AW.

The trader is notified online on his mobile phone or GUCE desktop of any status change occurring on his declaration.

Online Notification

Online Notification

LICENSE MODULE – February 2015

The GUCE license module went live on the 1st of February 2015; it allows traders to request import/export licenses that are later on approved online by the relevant ministries.

Each license comprises a list of regulated products, quota allowable amount based on a predefined scheme (gross mass, net mass, FOB, Unit of measurement or unlimited quota).

Further developments will include the automatic write-off of license quota by declarations using the Declaration module.

License item with allowable and remaining amounts

License item with allowable and remaining amounts

FORTHCOMING OPERATIONAL RELEASES

Forthcoming releases are the Payment module for the licenses and Customs declarations and other taxes as well as the deployment of the foreign exchange module used by Treasury to control payments in foreign currencies for imports and exports.

TECHNOLOGY

WFconnect: the Webb Fontaine Bridge to AsycudaWorld

Webb Fontaine has extensive knowledge of the SOCLass technology, the application server used by AsycudaWorld (AW), and has developed a product called WFconnect for the connection of any SOClass product to Webb Fontaine trade portals.

Webb Fontaine has tailored WFconnect to retrieve/transmit information from/to the AW server using the actual request types usually sent by AW clients (e.g. store, registration, assessment, verification, etc.).

Unlike web services WFconnect does not require any modification of the AW core programs and is able to trigger any operation on AsycudaWorld including declaration assessment or payment. WFconnect is installed on the AW server.

The only requirement for Customs is to configure the adequate permissions (Business Units) for the different AW accesses of the WFconnect program on AW. At the same time any GUCE user is registered on the portal with his business profile (declarant, carrier, agency user, etc.) together with his AW user login, when AW access is required.

The overall solution comprises two components:

  • The User Interface with data capture, storage, verification and validation, in the case of the Customs declaration for example, not less than 150 controls are triggered from GUCE User Interface prior to sending the declaration to AW, including controls on waybill remaining amounts and price valuation range.
  • WFconnect which submits documents to the SOClass server (AW) using the request type expected by AW and undertakes the synchronization of subsequent operations performed on AW directly into the GUCE via Rabbit MQ (open source queue management system).

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